We would like to advise you of the following "Terms & Conditions of Hire." These apply to all bookings at Littlehampton Golf Cluband must be agreed to by the hirer by signature on the booking form.
This set of terms and conditions form part of the contract signed between Littlehampton Golf Club and yourself, ‘the client’. No member of staff has the authority to vary these arrangements verbally, only changes authorised in writing by a senior member of the Littlehampton Golf Club Management Team will be accepted as a valid source of information.
Booking Procedure All bookings will be treated as provisional until a booking form, duly signed by the client is returned to Littlehampton Golf Club.
Room Hire Charge At the discretion of the Club and as confirmed at the time of booking.
Event Numbers and Deposits A non-refundable deposit for hire and any catering may be required. Confirmation of final numbers along with payment of the outstanding balance is required a minimum of 14 days prior to the event date. All monies paid are non-refundable after this date. If the hire is for a wedding reception we strongly recommend that you take out Wedding Insurance which will cover some or all of the costs in the unlikely event of a cancellation being required.
Catering All catering is supplied by our franchise caterer - 'Charlies Catering'. All arrangements and costs for catering must be agreed in advance with them and we expect the event organiser to inform the caterers of any special dietary requirements, please arrange this with Claire Harrison of ‘Charlies Catering’ prior to the function. Charlies Catering can be contacted either via the Golf Club on 01903 717170 Ex 224, or on 07876 611414 (Claire Harrison).
Number of Guests We can accommodate up to a maximum 70 guests for a seated function and up to a maximum 120 for all other functions.
Account Facilities Any party wishing to use an account facility at the bar must agree this with the Club Secretary prior to the event and provide credit card details to secure the facility.
Bar and Wine Facilities We are fully licensed and offer a comprehensive bar and wine service, and in this respect, under no circumstances may guests bring their own drinks onto the premises or consume any drinks that may have been obtained by raffles, tombola prizes or other services offered. Additionally, all drinks must be consumed inside the Clubhouse facility or on the veranda and patio to the rear of the Clubhouse.
Under no circumstances must alcohol be consumed in the car park to the front of the Clubhouse building. Glasses and bottles must be returned properly after use.
Evening Party Unless a licence extension has been requested, agreed by the licencing authority and paid for by the client, the latest time the bar will close is at midnight with all guests departing the premises by no later than 12.30 a.m. Where music (live or recorded) is being played this will cease at least 30 minutes before the bar closing time.
Damage to Club Property The person booking the venue will be responsible for any damage caused by a guest and must pay the total amount required to make good any such damage. Littlehampton Golf Club cannot be held responsible for any loss or damage to the client’s property or that of their guests or for any loss or damage of equipment used or left on the premises or for personal injury (except in the case of negligence by the Club).
Disabled Access Our function rooms are on the first and second floors of the Clubhouse and there are no lifts or other facilities to this floor so unfortunately access for the disabled is very limited. There is a disabled toilet on the ground floor.
Children Whilst always welcome, children who may be attending are to be kept under parental supervision and not allowed to roam the Clubhouse or surrounding areas. Littlehampton Golf Club will not accept responsibility for any harm, which may come to children whilst on our premises. There are baby changing facilities on the ground floor.
Car Parking We have extensive on site car parking and cannot accept responsibility for the loss or damage to your vehicle or contents whilst on the premises.
Smoking and E Cigarettes No smoking or the use of E cigarettes / Vaping is allowed in any part of the building.
Access and Fire Safety Access to the Clubhouse is via security controlled doors. Due to fire regulations these and all other fire doors must not be propped open at any time. Please observe and adhere to the Club fire safety policies and guidelines, displayed within the premises.
Consideration to others We respectfully request that your guests show consideration to our neighbours and members of the Golf Club by avoiding unruly and noisy behaviour particularly whilst exiting the Golf Club premises.